Working with shared projects

With Lectora Online, shared projects are kept in secure folders that you and your team manage. You can add and rename folders and designate which projects you want to share and with whom. For more information about folders, see Managing folders.

When you share a project, the users with whom you share the project can open, edit, and publish the project. You can designate levels of ownership of the project and apply or undo users' changes to a checked-out project.

Additionally, you can share project with external reviewers. An external reviewer can be anyone you want to review project. They do not need to be members of your organization or existing Lectora Online users. Reviewers are granted free access to Lectora Online but are limited to viewing the project, adding notes within the project, viewing notes that others have added to the project, and previewing published pages. You can also specify when each reviewer's access to the project should be revoked. Reviewers that you add will receive an email with instructions and temporary credentials to log on and get started. For more information about adding notes, see Working with notes.

Use the Version Control options to make sure projects are not overwritten. When you are ready to make changes to a shared project, you check out the project, add the changes, then check in the project. You can check out (and in) the entire project or a part of a project.

View these topics for more information: