Managing your disk usage

Administrators can check and manage disk usage for the organization. You can view your disk usage summary and view project statistics for each user.

The following guidelines are recommended:

Stay on top of your disk usage. Use the Disk Usage button to frequently check usage details.
Set usage-level alarms. Your Disk Usage Threshold setting determines the capacity when reached to start sending messages regarding disk usage when you log in.

If you are over or approaching your disk quota, follow these best-practices:

Recommend that users export large old or unneeded private and shared projects then delete them online.
Recommend that users delete unused resources and unneeded large media in the Media Library.
Recommend that users delete unused Library Objects and templates.

Set the Maximum History Size setting for shared projects to a value other than Unlimited. This becomes most effective if the project has many versions and the project is large with many resources. For details, see Sharing a project.

When versions are trimmed from a project's history they are taken from the "back-end" or oldest end. The version numbers will always rise as changes are checked in. So for example if you have a project with 10 versions (1 through 10) and you set the Maximum History Size to 3 then versions 1 through 7 will be removed from the project history (the oldest 7) leaving versions 8, 9 and 10. When the next check-in occurs, that will become version 11 and version 8 would be removed; leaving versions 9, 10 and 11. You keep the latest three versions basically.

Note that the version trimming process does not take place immediately. Requests are queued up and run in the background. You should see results with in an hour generally. Also note that "status" versions (indicates that status of the project was changed) where the text is bold do not count towards the Maximum History Size. Consequently, you might have a Maximum History Size of 5 and the history shows 7 versions, but two of them are status versions.

Contact your salesperson if you need to increase your disk quota.

To check your organization's disk usage:

Click the Org Settings link on the Getting Started page.

The Org Settings window opens.
Click the Disk Usage button.

The Disk Usage window opens. The chart displays your current disk space usage.
Click OK to return to the Org Settings window.

To manage your disk usage, click the Disk Usage link on the home page. Your summary statistics are compiled and presented on the Disk Usage page. Detailed usage information is presented for your organization, including summary statistics and project statistics for each user. Click Refresh to refresh the values. Click Recompute to get the latest values for your organization. Click the down arrow to export the corresponding project.